The Art of Documenting Your Art: How to KEep Track of Your Work

Today we take 16 quilts over to the Peoria Art Guild to hang the show opening next Friday night, Sept. 1st. In the rush to finish a couple more pieces, find all the unlabeled work, and get all the hangings on, the rods cut, and the cat fur off, there’s a final task that has to happen. I need to do my documentation.

There are 1,107 quilts on my price list since the 1980s. There are around 200 quilts in house. I’m not good at keeping track. I regularly find I’ve got a piece at a gallery I thought I’d lost. I don’t even panic anymore. The chances are excellent that the missing piece is safe in a store where I left it, coming home in time.

But I do have some documentation tricks that help.

photos, photos, Photos

Take full and detailed shots of your work, without Fido in the background. It helps to take process shots too.

Everything Has a Number

Each piece has a number of its own. Its number is the next sequence, plus the year it was made. That gets documented in an Excel file that has the size, and price of each quilt.

The price list is the listing for each quilt by number.

Everything has a Signature

I always sign my work. Right in the stippling. Sometimes it’s obvious. Sometimes it’s not. But it’s always there. Yes, I can sign it backwards in case I have the cool thread in the bobbin.

Everything Has a Label

I’ve done everything for labels at one time or another: written in pen on the back, or stitched on a computerized machine. Now I run them through the computer. I use June Tailor’s Iron on Quick Fuse Fabric, an ink jet printer, and Avery’s free label printing site. I can print a sheet full of any kind of label I want and cut it out with a rotary cutter.

Labels are a safety feature. How does anyone know it’s your quilt if you don’t label it? I have a recognizable style, but it’s hubris to pretend everyone would know. Telling one quilt from another on a price list can be harder than it looks. And it has my contact information so someone can send it back to me or contact me if they should find it. I don’t send quilts out without a label.

So how do I manage to lose quilts? I’m so tired at the end of this I don’t always mark off when something sells or when it goes somewhere. The best system is subject to human error, and boy, am I human.

These are some quilts that just came home. They’re on my Etsy site on sale.

The opening for the Peoria Guild Show is at:

Peoria Art Guild 

Natural Threads Ellen Anne Eddy Show September 1-28

Peoria Art Guild, 203 Harrison St, Peoria, IL, 61602, 309 637 2787 

Hours: Monday 9-4, Tuesday 9-6:30, Wednesday 9-6:30, Thursday 9-6:30, Friday 9-4 Saturday 9-2, Sunday CLOSED

FS2/20: The Thread That Looks Like Beading

Most of my work centers around threads, so I fuss about them quite a bit. Most threads divide into their components: metallic, rayon, cotton, and polyester. Fs 2/20 is a bit different. It has a black core the metallics are wrapped around and when it’s used in zigzag embroidery looks like little beads.

Madeira Threads Metallic Thread Color Chart FS 2/20

These lizards were stitched as bobbin work, out of FS 2/20. The eyes are sliver.

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In contrast, these butterflies were all out of Supertwist Madiera metallic, with FS 2/20 bodies. Again, shiny Sliver eyes.

Why does all that matter? Because those three kinds of thread offer a totally separate look that makes the objects embroidered in them automatically different from each other. Your eye sorts for shiny first. That means that first, it sees the shiny eyes, then the supertwist butterflies, and finally the rich beaded looking lizards. Now, how cool is that?

FS 2/20 is not an easy thread to find. To my knowledge, you need to get it from Madeira. But I do think it’s one of the most beautiful threads I know of. They also have Poly Neon and Supertwist and a bevy of embroidery stabilizers.

For more information about using different kinds of thread, check out Shimmer: Defining the Background.

Does Anybody Know What Time It Is?-Establishing time of Day with your Background

I’ve been working for a week on a flamingo quilt. It’s a commission of sorts, so I’m working with the owner’s druthers. Blissfully, we have similar druthers and I think she’s quite pleased.

Part of this week’s fun has been choosing the background The flamingo is all embroidered, so the next step is building her world. I was looking at colors when I pulled out fabric opportunities, but I discovered quickly that what really happened is that the background changed the time of day.




The background changes the time of day and that in itself is a powerful statement. One way or another she’s walking in surf but is it night? Is it in moonlight? Twilight? Afternoon? Early cool morning?

Those are more than logical questions. They make a statement about the quilt itself and what it conveys. They tell me about this bird, who she is, where she is, and what her world is like.

All done by a simple choice of cloth. It never ceases to amaze me. Mostly the fabric choice is about letting the subject shine, but that choice carries meaning as well as color. Hand dye is a miracle that happens all the time but only once for each piece. The miracle we choose opens all kinds of choices and shuts other possibilities out. I’m thinking this will be the “right” background

Final Choice!

I turned around the darker one so that her face is in the light. We have a winner!

Still deciding about the moons. Do I want arced moons or just one? Decisions…..decisions.

Want more information about backgrounds and hand dye? Check out Where will it land? Spotlight on Backgrounds

Cut Off the Same Cloth: Elements that Work for More than One Quilt

Years ago someone asked me how many mushrooms go in a quiche. I asked back, “How many mushrooms do you have?”

I don’t make copies of things. I do make variations, and I find it useful to rethink some things I’ve done before, or more importantly tried to do before. I might get lucky. You never know.

But there are some things I know I can always use. There are never enough dragonflies, daisies, frogs, or mushrooms. They make an excellent point of interest for a visual path through a piece. And every so often I make batches of them.

The last two quilts had lots of frog and mushroom action. But they are such different pieces. Why did that work? Why do the same color elements work in two really different color backgrounds?

I’ve thought about it a bit and have decided that bright is a color all of its own. Green Heron Hunting features a bright fall-red sky, a stream, and some rocks. High Rise Living is a soft-colored background as a garden with lobster claw plants dangling in the breeze. The backgrounds couldn’t be different. But both backgrounds are a strong contrast to the mushrooms and frogs. High Rise Living is almost pastel. Green Heron Hunting is a bit somber. Both of them are high-contrast against the backgrounds

Batching regular elements has changed my work a lot. I find I can do larger elements with much less distortion. The downside is they need to be stitched down afterward. The mushrooms get stitched down with the most prevalent color on the edge. The frogs and other elements usually get stitched down with black. I don’t always like the heavier black borders, but it eliminates a lot of pucker and distortion.

So I continue to make batches of the elements I know I’ll use again and again, Contrast, any contrast makes elements work together. And there’s always room for one more frog.