Documenting a Quilt: What You Need to Know

September 30, 2023October 1, 2023 | ellenanneeddy

Years ago, someone stole seven quilts from me. I was insured. I do know who but there’s no proving it. I’m resigned that I will never see them again.

It happens, sometimes. In 1,107 quilts, it’s not surprising that I don’t know where all those quilts went. Sometimes I remember. Sometimes I kept good records. Sometimes I didn’t.

Which is why I believe in documenting quilts.

I believe in telling the stories behind quilts. They are ours. We grow and change through them as the work grows. And I believe in good photographs and documenting techniques. Those of us who have built this art form. If we document those things, someone later on can take our journeys as a starting point for their own art

When you sell a quilt, you lose touch with the piece. It’s in someone else’s hands. Mostly that’s wonderful. But if something goes wrong, the records you keep can be the only thing that survives. Good documentation gives you information that may help you find the piece, perhaps, or proof that it existed.

What You Need to Document a Quilt

Pictures

Good pictures, full and detail. Take the best pictures you can of just the quilt itself. If you have a photo wall, use it. When I work on a quilt, I photo my progress almost every day. When I’m finished I have a record of what I’ve done. Here is a blog about putting up a design wall/photo wall. Your phone will work if you don’t have a better camera. But take of your work, as you are working and when it’s done.

Measure your work and keep size records. Write down the techniques you use. Note the materials in your piece. It will help to identify your quilt. Keep records in a journal or in some kind or file. This is the file I give my owners about their quilt.

Label

Label your quilt. Your quilt is a non-verbal child on a bus without an accompanying adult. Name, inventory number, and contact information for the studio are all good information to put on the back of the quilt. Or the name of the person you made the quilt for, and their contact information. Or simply that you made it with love. It’s a great place to put that info in there. The Art of Documenting You Work has information about how to make computer-generated labels.

Sales document

What does this piece of paper tell us? This quilt was made in 2011( last 2 numbers on the inventory number). We have the techniques used and the materials in it. We have a picture of the quilt and the name of the owner. We have contact information for the studio in case they need help. And we have care instructions. It’s a lot of information in one place.

Lately, I’ve started making documentation with each quilt I’ve sold. I put in pictures, blog articles about the quilt, process shots, a page about the size of the piece and its inventory number, and the receipt for the sale. All of that is good information that the owner might enjoy. But it’s also information they can use should something happen and they lose their quilt. It’s a record of it’s making and proof of it’s existence.

Why should we document? This quilt is a case in point. The Graveyard Quilt is one of the great mystery quilts. There was one found of it in Kentucky and a copy of it in Oregon. It’s not a common pattern or theme.. We wouldn’t know the story if the people involved hadn’t documented it. The quilt was made to show where their family members were buried after the family left the area. They lost the quilt and made another quilt as a way of documenting their lives. Knowing their story enriches us all. Every quilt has a story of some kind. They need to be told.

Breaking the Ice was in four quilt magazines, including the back cover of Threads Magazine. I have pictures. It was published in Thread Magic. Even if I never get to see it again, I have proof of what it looked like, what techniques were used, and its dimensions. It exists because it’s documented. If it’s ever found, I can prove it was mine. If it isn’t, it still can be seen in the documentation.

So, don’t make a mystery someone needs to solve in a hundred years. Document your work. Keep records. If your critics don’t want to know, your grandkids will.

The Art of Documenting Your Art: How to KEep Track of Your Work

August 27, 2023August 27, 2023 | ellenanneeddy

Today we take 16 quilts over to the Peoria Art Guild to hang the show opening next Friday night, Sept. 1st. In the rush to finish a couple more pieces, find all the unlabeled work, and get all the hangings on, the rods cut, and the cat fur off, there’s a final task that has to happen. I need to do my documentation.

There are 1,107 quilts on my price list since the 1980s. There are around 200 quilts in house. I’m not good at keeping track. I regularly find I’ve got a piece at a gallery I thought I’d lost. I don’t even panic anymore. The chances are excellent that the missing piece is safe in a store where I left it, coming home in time.

But I do have some documentation tricks that help.

photos, photos, Photos

Take full and detailed shots of your work, without Fido in the background. It helps to take process shots too.

Everything Has a Number

Each piece has a number of its own. Its number is the next sequence, plus the year it was made. That gets documented in an Excel file that has the size, and price of each quilt.

The price list is the listing for each quilt by number.

Everything has a Signature

I always sign my work. Right in the stippling. Sometimes it’s obvious. Sometimes it’s not. But it’s always there. Yes, I can sign it backwards in case I have the cool thread in the bobbin.

Everything Has a Label

I’ve done everything for labels at one time or another: written in pen on the back, or stitched on a computerized machine. Now I run them through the computer. I use June Tailor’s Iron on Quick Fuse Fabric, an ink jet printer, and Avery’s free label printing site. I can print a sheet full of any kind of label I want and cut it out with a rotary cutter.

1-large-quilt-labels-b7-24 Download

Labels are a safety feature. How does anyone know it’s your quilt if you don’t label it? I have a recognizable style, but it’s hubris to pretend everyone would know. Telling one quilt from another on a price list can be harder than it looks. And it has my contact information so someone can send it back to me or contact me if they should find it. I don’t send quilts out without a label.

So how do I manage to lose quilts? I’m so tired at the end of this I don’t always mark off when something sells or when it goes somewhere. The best system is subject to human error, and boy, am I human.

These are some quilts that just came home. They’re on my Etsy site on sale.

The opening for the Peoria Guild Show is at:

Peoria Art Guild

Natural Threads Ellen Anne Eddy Show September 1-28

Peoria Art Guild, 203 Harrison St, Peoria, IL, 61602, 309 637 2787

Hours: Monday 9-4, Tuesday 9-6:30, Wednesday 9-6:30, Thursday 9-6:30, Friday 9-4 Saturday 9-2, Sunday CLOSED

What happened Here?: Keeping Process Shots

July 4, 2023 | ellenanneeddy

But the other side of that, at the end of the studio day, you have you, your phone, and whatever happened that day. It’s a natural thing to take some pictures. And in the end of that, you’ve got a record of what happened here.

This is another story about technology. Most of us have come to that moment where your phone is your camera. It took me awhile. First off, they needed to be good enough to be your camera. They’ve been that for a while.

But if your camera is always there, you can always use it. Recently I got a new-to-me Iphone 12 Mini. Apple hasn’t continued a line of mini phones, but for me, they’re ideal. My hands are small and I really can’t hold on to a big phone. But the camera is just as good as you could ask. My latest book, Thread Magic Stitch Vocabulary Book, was completely shot with my phone.

I post these in a regular way on my business Facebook page, in albums, because it’s fun for you to see, and it’s good for me to keep track of.I also regularly put some of them in my blog as I talk about my work. But my other reason is that I think it’s really important to have these for the owner of the quilt. Lately, I’ve been sending those photos with the quilts when I sell them. It’s their baby. They should have baby pictures.