Years ago, someone stole seven quilts from me. I was insured. I do know who but there’s no proving it. I’m resigned that I will never see them again.
It happens, sometimes. In 1,107 quilts, it’s not surprising that I don’t know where all those quilts went. Sometimes I remember. Sometimes I kept good records. Sometimes I didn’t.
Which is why I believe in documenting quilts.
I believe in telling the stories behind quilts. They are ours. We grow and change through them as the work grows. And I believe in good photographs and documenting techniques. Those of us who have built this art form. If we document those things, someone later on can take our journeys as a starting point for their own art
When you sell a quilt, you lose touch with the piece. It’s in someone else’s hands. Mostly that’s wonderful. But if something goes wrong, the records you keep can be the only thing that survives. Good documentation gives you information that may help you find the piece, perhaps, or proof that it existed.
What You Need to Document a Quilt
Pictures
Good pictures, full and detail. Take the best pictures you can of just the quilt itself. If you have a photo wall, use it. When I work on a quilt, I photo my progress almost every day. When I’m finished I have a record of what I’ve done. Here is a blog about putting up a design wall/photo wall. Your phone will work if you don’t have a better camera. But take of your work, as you are working and when it’s done.
Measure your work and keep size records. Write down the techniques you use. Note the materials in your piece. It will help to identify your quilt. Keep records in a journal or in some kind or file. This is the file I give my owners about their quilt.
Label
Label your quilt. Your quilt is a non-verbal child on a bus without an accompanying adult. Name, inventory number, and contact information for the studio are all good information to put on the back of the quilt. Or the name of the person you made the quilt for, and their contact information. Or simply that you made it with love. It’s a great place to put that info in there. The Art of Documenting You Work has information about how to make computer-generated labels.
Sales document
What does this piece of paper tell us? This quilt was made in 2011( last 2 numbers on the inventory number). We have the techniques used and the materials in it. We have a picture of the quilt and the name of the owner. We have contact information for the studio in case they need help. And we have care instructions. It’s a lot of information in one place.
Lately, I’ve started making documentation with each quilt I’ve sold. I put in pictures, blog articles about the quilt, process shots, a page about the size of the piece and its inventory number, and the receipt for the sale. All of that is good information that the owner might enjoy. But it’s also information they can use should something happen and they lose their quilt. It’s a record of it’s making and proof of it’s existence.
Why should we document? This quilt is a case in point. The Graveyard Quilt is one of the great mystery quilts. There was one found of it in Kentucky and a copy of it in Oregon. It’s not a common pattern or theme.. We wouldn’t know the story if the people involved hadn’t documented it. The quilt was made to show where their family members were buried after the family left the area. They lost the quilt and made another quilt as a way of documenting their lives. Knowing their story enriches us all. Every quilt has a story of some kind. They need to be told.
Breaking the Ice was in four quilt magazines, including the back cover of Threads Magazine. I have pictures. It was published in Thread Magic. Even if I never get to see it again, I have proof of what it looked like, what techniques were used, and its dimensions. It exists because it’s documented. If it’s ever found, I can prove it was mine. If it isn’t, it still can be seen in the documentation.
So, don’t make a mystery someone needs to solve in a hundred years. Document your work. Keep records. If your critics don’t want to know, your grandkids will.
I’m so glad to see this. I’ve been documenting my quilts since I started making them decades ago, originally just with photos, but after seeing I think AQS’s documentation form, I altered it a bit to include things I thought important and exclude things I didn’t. I printed it onto manila envelops so I would have a place to store patterns, photos, judges comment sheets, etc. and filed the completed form in a 3-ring binder. I also kept track of what I did each day I worked on a quilt in my AQS engagement calendar. This all helped as I started entering quilts in shows and needed to fill out entry forms and later when I started selling them. But the gift ones or ones I kept for myself are in there too with all the sorts of info you suggest. Now 30 or more years later, I’ve started wondering if I was right to bother, so few people seem to do this and look at me like I’m crazy when I say I do. I’m teetering on the verge of not bothering anymore since my output has really slowed down and I’m not competing or exhibiting anymore, and I only have nieces and nephews to hand anything down to. But you have encouraged me to keep up my documenting. It is indeed important.